Tech Pair Privacy Policy

Effective Date: 30/06/2025
Last Updated: 08/02/2026

Tech Pair Limited, registered in Scotland and trading as “Tech Pair”, is committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

This Privacy Policy explains how we collect, use, share, and protect your personal data when you interact with us — including when you visit our website, register with us as a candidate or client, request resources (such as our Salary Guide), or engage with our recruitment services.

1. Who We Are

Tech Pair Limited
Company number: SC854048
Address: First Floor, 4 Earls Court, Grangemouth, FK3 8ZE
Email: info@techpair.co.uk
Phone: 07359 951385 or 07973 869611

We are a recruitment consultancy specialising in placing IT and Business Change professionals into contract and permanent roles across the UK.

For the purposes of UK data protection laws, Tech Pair is the “data controller” when we process your personal data.

If you have questions about this Privacy Policy or wish to exercise your data rights, you can contact us at info@techpair.co.uk.

2. What Personal Data We Collect

The type of personal data we collect will depend on your interaction with us.

Candidates (Job Seekers)

We may collect the following:

• Full name, address, email, phone number
• CV, employment history, education and qualifications
• Job preferences, skills, salary expectations
• Right-to-work documentation (where required)
• References and referee contact details (where provided)
• Interview notes, feedback, and communications
• Criminal record declarations (only where relevant and legally required)
• Diversity data (only where provided and where appropriate)

Important: You should only provide sensitive personal data (e.g., criminal record details or diversity information) where requested and relevant. Where we require sensitive personal data, we will only process it where permitted under UK GDPR and the Data Protection Act 2018.

Clients (Hiring Companies)

We may collect:

• Contact details of relevant individuals
• Job specifications and hiring criteria
• Business invoicing and payment information
• Communications, meeting notes, and service history

Suppliers and Service Providers

We may collect:

• Contact details and business information
• Bank and payment details
• Contractual and invoicing information

Website Visitors

We may collect:

• IP address, browser type, device information and usage data
• Website interaction data (pages visited, time spent, click activity)
• Cookies and tracking data (see section 11)

Salary Guide / Resource Requests

If you request a resource (such as our Salary Guide), we may collect:

• Name and email address
• Candidate or Hiring Manager status
• Phone number (optional)
• Salary details (optional)
• Notes/comments (optional)

We do not knowingly collect or process personal data relating to anyone under 16.

3. How We Collect Your Data

We collect your personal data through:

• Direct submissions (online registration, contact forms, job applications, calls, emails)
• LinkedIn Recruiter and other professional platforms (publicly available information)
• Referrals and references
• Recruitment conversations and interviews
• Cookies and web analytics tools (where consent is provided)

4. Purpose and Legal Basis for Processing

We process your personal data for the purposes below. Under UK GDPR, we must have a lawful basis for each processing activity. In some cases, we may rely on more than one lawful basis depending on context.

A) To Provide Recruitment Services (Candidates)

Purpose:
To assess your suitability for roles, represent you to clients, manage interviews, and support placement.

Lawful basis:

• Contractual necessity (Article 6(1)(b)) — steps taken prior to entering into a contract
• Legitimate interests (Article 6(1)(f)) — running our recruitment business and matching candidates to suitable opportunities

B) To Provide Recruitment Services (Clients / Hiring Managers)

Purpose:
To support hiring requirements, provide candidate shortlists, and manage recruitment processes.

Lawful basis:

• Contractual necessity (Article 6(1)(b))
• Legitimate interests (Article 6(1)(f))

C) To Respond to Enquiries and Website Contact Forms

Purpose:
To respond to enquiries, answer questions, and provide requested information.

Lawful basis:

• Legitimate interests (Article 6(1)(f))
• Contractual necessity (Article 6(1)(b)) where relevant

D) To Send Requested Resources (e.g., Salary Guide Downloads)

Purpose:
To send you resources you have requested (such as a salary guide) and to respond to your enquiry.

Lawful basis:

• Legitimate interests (Article 6(1)(f))
• Contractual necessity (Article 6(1)(b)) where applicable

E) Marketing and Insights (Optional)

Purpose:
To send you relevant market updates, salary insights, podcast content, hiring updates, and recruitment communications.

Lawful basis:

• Consent (Article 6(1)(a)) where you have opted in
• Legitimate interests (Article 6(1)(f)) in limited business-to-business contexts where permitted by PECR

You may opt out of marketing at any time (see section 10).

F) Compliance with Legal Obligations

Purpose:
To comply with legal and regulatory requirements (e.g., employment law, tax law, right to work checks where required).

Lawful basis:

• Legal obligation (Article 6(1)(c))
• Substantial public interest / employment law obligations where relevant (for certain sensitive data)

G) Website Performance, Analytics and Security

Purpose:
To maintain website performance, protect against misuse, and understand visitor behaviour.

Lawful basis:

• Legitimate interests (Article 6(1)(f)) for security and performance
• Consent (Article 6(1)(a)) for non-essential cookies/analytics tools

5. Special Category Data and Criminal Offence Data

In some circumstances, we may process special category personal data (such as diversity data) or criminal offence data.

Where we do so, we will only process this information where:

• it is necessary and relevant to recruitment services, and
• a lawful basis exists under UK GDPR, and
• an appropriate additional condition applies under the Data Protection Act 2018.

Where consent is required, we will obtain it before processing.

6. Who We Share Your Data With

We do not sell your personal data.

We may share personal data with:

Clients (Employers)

Where you are being considered for a role, we may share relevant candidate information with the hiring organisation. We will not share your details without a lawful basis and, where appropriate, your knowledge and agreement.

Service Providers

We may share personal data with third-party suppliers who support our operations, such as:

• website hosting providers
• email and communication tools
• CRM and candidate tracking systems
• cloud storage and document management systems
• analytics providers

All third parties must process your data securely and only under our instructions.

Legal and Regulatory Authorities

We may share information where required by law or to protect legal rights.

7. International Data Transfers

Some of our service providers may store or process personal data outside the UK.

Where data is transferred internationally, we ensure appropriate safeguards are in place, such as:

• UK adequacy regulations
• International Data Transfer Agreements (IDTA)
• Standard Contractual Clauses (SCCs)

8. Data Retention (How Long We Keep Your Data)

We retain personal data only as long as necessary for the purposes collected and in line with legal and regulatory obligations.

Candidates

We typically retain candidate data for up to 24 months from the last meaningful contact, unless:

• you request deletion earlier, or
• we need to retain it for legal or dispute purposes.

Clients / Hiring Managers

We typically retain client contact data for up to 24 months from the last meaningful interaction.

Website Enquiries / Salary Guide Requests

We typically retain enquiry data for up to 12 months, unless it becomes part of an ongoing candidate/client relationship.

Marketing Lists

We retain marketing contact data until you unsubscribe or withdraw consent.

You may request deletion of your data at any time (subject to legal requirements).

9. How We Protect Your Data

We take appropriate technical and organisational measures to protect your personal data, including:

• secure systems and password protection
• restricted access to sensitive information
• secure cloud storage and email services
• internal processes to minimise unnecessary access

While we take reasonable steps to protect your information, no online transmission or storage system is completely secure.

10. Marketing Communications and Your Choices (PECR)

We comply with the Privacy and Electronic Communications Regulations (PECR).

Where we send marketing communications, we will do so only where:

• you have provided consent (opted in), or
• we are permitted to contact you under applicable business-to-business rules and you have not objected.

You can opt out at any time by:

• clicking the unsubscribe link in emails, or
• contacting us at info@techpair.co.uk

11. Cookies and Tracking

Our website uses cookies and similar technologies.

Essential Cookies

These are required for the website to function properly.

Non-Essential Cookies (Analytics/Marketing)

These help us understand how visitors use our site and improve performance.

We will only use non-essential cookies where you have provided consent via our cookie banner.

For more information, please see our Cookie Policy: Cookie Policy | Tech Pair

12. Your Rights Under UK GDPR

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your data (“right to be forgotten”)
• Request restriction of processing
• Object to processing where we rely on legitimate interests
• Withdraw consent at any time (where processing is based on consent)
• Request data portability (where applicable)

To exercise your rights, contact us at info@techpair.co.uk.

13. Complaints

If you are unhappy with how we handle your personal data, you have the right to complain to the Information Commissioner’s Office (ICO):

ICO Website: https://www.ico.org.uk
ICO Telephone: 0303 123 1113

We encourage you to contact us first so we can resolve any concerns quickly.

14. Third Party Links

Our website may include links to third-party websites (e.g., LinkedIn, Spotify, Apple Podcasts). We are not responsible for their privacy practices. Please review their policies separately.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page with a revised “Last Updated” date.