Privacy Policy

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Contact sales

We’d love to see how we can streamline your hiring together.

Request a demo
A black heart is floating in the air on a white background.
Contact sales

We’d love to see how we can streamline your hiring together.

Request a demo
A black heart is floating in the air on a white background.
Purpose Legal Basis
To assess your suitability for roles Contractual necessity / Legitimate interests
To submit your profile to clients Consent / Contractual necessity
To comply with legal obligations (e.g. right to work checks) Legal obligation (only with your consent)
To administer payroll and contracts (for contractors) Contractual necessity (only with your consent)
To improve our services and manage relationships Legitimate interests
To send marketing communications Consent
To maintain network security Legitimate interests
To respond to queries and complaints Contractual necessity / Legal obligation

We do not use your data for automated decision-making or profiling without human involvement.


Where consent is our basis for processing, we’ll always be clear about what you’re agreeing to. You’re in control—you can withdraw that consent at any time by contacting us or using the links provided in our communications.


5. Special Category Data, we may process special category data such as:


• Ethnicity, health information, criminal records


This is done only:

• With your explicit consent

• Where necessary for legal compliance (e.g. safeguarding)

• To monitor equality and diversity, on an anonymised basis


We apply additional safeguards, including limited access and secure storage, when handling this type of sensitive information.


6. Who We Share Your Data With, we may share your data with:

• Potential employers (with your knowledge)

• Reference and background check providers

• HMRC and other regulatory authorities

• IT providers and cloud platforms (e.g. CRM systems, email providers)

• Legal, financial and compliance advisors

• Subcontractors or consultants involved in recruitment services


All third parties are contractually obliged to protect your data and act only on our instructions.


We do not and will never sell your personal data.


7. International Transfers, some of our service providers may process your data outside the UK, (e.g., EU/US). Where we do this, we ensure:

• Adequacy decisions by the UK government

• Use of Standard Contractual Clauses (SCCs)

• Additional technical and organisational safeguards


For example, we may use cloud services like Microsoft 365 or Google Workspace, which process data in line with UK data protection standards.


7A. How We Keep Your Data Secure


At Tech Pair, your data’s security is non-negotiable. We take robust technical and organisational steps to keep it safe—whether that’s encryption, secure storage, access controls, or monitoring for threats. Only authorised team members and trusted service partners have access, and they’re all bound by confidentiality and data protection obligations.


8. How Long We Keep Your Data,  we retain data only for as long as necessary. This usually means:


• Candidates: Up to 2 years from last meaningful contact

• Clients/Suppliers: Up to 2 years after the end of a contract

• Marketing Lists:  Until you unsubscribe or withdraw consent

• Legal/Payroll Records:  As required by UK law. 


You can ask us to delete your data earlier where appropriate (see section 9).


When we no longer need your data, we’ll either securely delete it or anonymise it so you can’t be identified.


9. Your Rights Under UK GDPR, you have the following rights:


• Access:  Request a copy of your personal data

• Rectification: Request correction of inaccurate data

• Erasure: Request deletion of data ("right to be forgotten")

• Restriction: Limit how we process your data

• Objection: Object to processing, including marketing

• Data Portability:  Request transfer of data to another provider

• Withdraw Consent: At any time where processing is based on consent


To exercise your rights, contact info@techpair.co.uk. We will respond within one month. You will be asked to verify your identity.


10. Complaints


If you're not satisfied with our response, you have the right to lodge a complaint with the UK’s Information Commissioner’s Office (ICO):


• Website: https://ico.org.uk

• Phone: 0303 123 1113

• Post: ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF


11. Cookies and Website Analytics, we use cookies and similar technologies to:


• Track usage patterns

• Improve user experience

• Provide tailored content


You can manage your cookie preferences via your browser or our cookie banner. For more details, refer to our Cookie Policy.


We’ll post any significant changes to this Statement on our website and may also notify you by email if the updates are material.


12. Updates to This Statement


We may update this Privacy Statement to reflect legal, regulatory or operational changes. Updated versions will be posted on our website with a revised “Last Updated” date.


13. Contact Us


For any questions, requests or concerns:

Data Protection Officer

Tech Pair

Email: info@techpair.co.uk

Phone: 07359951385 or 07973869611


If you need this Privacy Statement in a different format (e.g., large print, audio), please let us know at info@techpair.co.uk